Senior Admin-cum-HR Support/Senior HR & Admin Executive (Klang)

Employer: Synergy Staffing Job Agency

Industry: Manufacturing of Dairy Product

Location: No. 7, Jalan Meru Indah 22/KU8, Kawasan Perindustrian Meru Barat, 42200 Klang, Selangor

Employment Type: Permanent / Full-Time

Salary: RM4,500 - RM6,000 per month (negotiable based on capability and experience)

Working Hours: Monday to Friday, 8:00am - 5:00pm (Work from Office)

Job Responsibilities

A. Admin Management

1. Manage daily office administration, office environment, supplies procurement, registration, distribution and cost control.
2. Coordinate equipment, property, utilities, network, vehicles and local vendors/property management.
3. Organize meetings, receptions, team building and company events; prepare minutes, follow up actions and maintain filing.
4. Implement and improve admin policies and office standards; manage documents, company chops/seals, certificates and archives.
5. Verify local administrative expenses and reimbursements; provide cost analysis and cost-control recommendations.

B. HR Management

1. Manage full-cycle local recruitment: planning, screening, interview arrangements, follow-up, offers and onboarding.
2. Manage onboarding, resignation, confirmation, transfers, attendance, scheduling, leave and personnel files.
3. Manage employment contracts, renewals, terminations and labour compliance; assist with disputes and employment-risk reduction.
4. Handle payroll calculation and EPF, SOCSO, EIS and PCB/tax coordination.
5. Establish and implement performance, attendance, disciplinary/reward and benefits systems; organize training, team building, festive benefits and medical check-ups.
6. Support annual renewals, appraisals, promotions, salary adjustments and HR reporting.

C. General Coordination

• Assist superiors with local compliance, cross-functional coordination, liaison with Malaysian authorities/partners, and other assigned HR & Admin duties.

Job Requirements

1. Diploma/College degree or above; Human Resources, Administration, Business Administration or related fields preferred.
2. Minimum 3 years of full-cycle HR & Admin experience in Malaysia, covering recruitment, employee relations, payroll, attendance, personnel records and office administration.
3. Familiar with Malaysian Labour Law / Employment Act, employment contracts, EPF, SOCSO, EIS, PCB/tax and payroll processes.
4. Fluent in Mandarin, English and Bahasa Malaysia (spoken and written); able to liaise independently with employees, suppliers, government bodies and HQ.
5. Able to establish and improve local HR & Admin systems, handle labour matters, control administrative costs, coordinate activities and prepare reports.
6. Detail-oriented, responsible, able to work under pressure, with strong communication, coordination, planning and problem-solving skills.
7. Valid Malaysian work eligibility/residence status and long-term stability preferred.
8. Ability to liaise with government agencies and other internal and external stakeholders.

Compensation & Benefits

• RM4,500 - RM6,000 per month
• Year-end bonus subject to company and individual performance
• EPF, SOCSO, EIS and PCB compliance
• Paid annual leave (8 days), medical leave and public holidays
• RM200 monthly perfect-attendance bonus
• One staff meal provided on working days
• Festive benefits, annual team building, regular medical check-up, staff training and performance incentive
• Modern office environment, supportive team culture, clear promotion path and stable career development

Language Requirements: English, Bahasa Malaysia, Mandarin

Preferred Candidates: Male or Female. Preference given to candidates with basic Mandarin communication skills, relevant experience, and ability to liaise with government agencies and stakeholders.