Sales Coordinator/PA to Sales Director (Petaling Jaya)

Sales Coordination:
• Act as the main point of contact for the sales team, managing schedules, tracking client and vendor interactions, and ensuring smooth coordination with logistics.
• Prepare and process sales orders, quotations, purchase order and proposals in a timely manner.
• Monitor and manage sales pipelines to ensure proper follow-ups and closure.

Microsoft Tools Utilization:
• Use Microsoft Excel to maintain. data, generate reports, and create dashboards.
• Leverage Microsoft PowerPoint to develop compelling sales presentations and materials.
• Utilize Microsoft Teams for team communication and collaboration.

Reporting and Documentation:
• Generate periodic sales performance reports and distribute them to stakeholders.
•Document and maintain accurate sales records and contracts

Customer Relationship Management:
• Build and maintain positive relationships stakeholders. Assist in resolving customer inquiries, vendors and escalations eLiciently.

Support and Collaboration:
• Provide administrative support to the sales team and management as needed.
• Collaborate with other departments to ensure customer satisfaction and operational
eLiciency.

Assistance to Sales Director:
• Assist the Sales Director with daily administrative and operational tasks, including scheduling meetings, managing correspondence, and preparing reports.
• Provide research and analysis support to aid strategic decision-making.
• Help coordinate key initiatives and projects led by the Sales Director.

Soft Skills:
• Strong organizational and multitasking abilities.
• Ability to communicate in Bahasa, English and Mandarin (will be an added advantage)
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in managing data and documentation.
• A proactive mindset with the ability to anticipate team needs.

Diploma / Bachelor’s degree in Business Administration, Marketing, or a related field.

3+ years of experience in a sales coordinator or similar role.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, and Teams).